Setting up a printer is rarely straightforward. You’ll probably require knowledge you didn’t realize you needed. This is especially true when setting up a printer on a network rather than at home, although in both cases, giving the printer an easy-to-remember name is not required.
Most houses have only one printer, making things more manageable because it’s the only one connected to your system. However, printers in the workplace are a whole different bucket of worms. Therefore, there’s a strong chance that one printer is linked over a network, especially in an office situation.
This could cause difficulties, such as recalling which printer has been assigned to you for usage in the office or department. In addition, the manufacturer and model number of the printer is frequently included in the name.
“That does sound a little perplexing. What would you do to make the name more office-friendly?”
If you’re having trouble keeping track of each connected printer, you can rename it to something easier to remember if you have administrative permissions.
Renaming a Printer in Windows 10
A default name is automatically assigned to a printer when it is added to the Windows operating system. If you intend to add one printer, this is usually not an issue. However, when more printers are added, problems begin to occur. This issue manifests itself in a corporate setting. It’s important to rename the printers to avoid confusion for yourself and anyone who may use them.
Renaming printers in Windows 10 can be done in a few different ways.
Using The Settings App
Using Windows Settings, rename any presently installed printers on your Windows 10 system:
- Select the Settings icon from the Windows Start menu by left-clicking on it (the cog).
- To achieve the same result, right-click the Windows Start icon and pick Settings from the menu.
- As a shortcut key to open Settings directly, Win+I is also a possible alternative.
2. In the Settings window, choose Devices.
3. From the Devices window, head to Printers & scanners.
4. You should notice a list of already installed printers and scanners on the right side. Scroll through the list of printers and click on the one you want to rename.
5. Now, click the Manage button.
- This window will show you all of the options available for that printer.
- Choose Printer properties from the new window’s left-hand menu.
- Continue on the General tab (or switch to it), click within the textbox, erase the current name, type in your preferred printer name, and then click OK.
- You may also give the printer a description and a location while you’re here, making it easier for yourself (or coworkers) to find the right printer for their needs.
- If you’re altering the name of a printer on a network, you’ll be asked for confirmation before proceeding.
- Once the name has been updated, other users who use this printer will need to re-add it to their PCs.
- Before the new printer name appears in any existing programs, you may need to close and reopen them.
- The new printer name should appear anywhere it would typically appear after refreshing the device list data.
Even the most basic version of Windows 10 comes with the Settings app. It’s a universal program designed to replace the traditional Control Panel option for touch-screen and traditional keyboard and mouse users.
Opting For The Control Panel
More and more old choices are becoming a more modern and consolidated page in the Settings program with each new release (update) of Windows 10. This could lead to the Control Panel being replaced entirely in the future.
If you’re a firm believer in using the Control Panel, you may still use it to alter the name of your printer.
Using the Control Panel, rename any presently installed printers on your Windows 10 system:
- By typing “Control Panel” into the taskbar’s Search box and selecting the choice from the list, you may access the Control Panel app.
- You can also use the Run function by hitting Win+R and typing “control” into the dialog box.
2. Click the View devices and printers link beneath the Hardware and Sound section if the View by: size is set to Category.
- Choose Devices and Printers from the available options on the display if View by: is set to either of the other options (small/large icons).
3. In this window, you’ll see a more visual representation of your printers and other devices. Locate the printer that has to be renamed, right-click it, and choose Printer properties.
4. You can now refer to the steps for the Settings app, starting at step 8.
Change The Printer Name With PowerShell
Windows PowerShell is a more sophisticated and advanced version of your standard command prompt, designed for scriptwriters who like to dabble in the.NET framework and C#.
Using PowerShell, rename any presently installed printers on your Windows 10 system:
- By typing “Powershell” into the Search box on your taskbar and selecting Run as Administrator from the menu options, you may start Powershell.
- You can also use the Run function by hitting Win+R and putting “Powershell” into the dialog box.
2. Type or copy-paste the command Get-Printer | Format-Table Name, ShareName, Shared into the PowerShell window and hit Enter.
- This will provide a table of all of your presently connected printers, along with their current sharing status.
3. Next, type Rename-Printer -Name “Your existing printer name” -NewName “New printer name” into the command prompt, replacing the parenthesis with the actual names of your printers, and click Enter.
- From the database we put out before, you can see the original name of the printer you wish to alter.
Instead of the confusing manufacturer model numbers, you should now have pleasant, informative display names for your printers. Remember that the model number will not be changed behind the scenes, and Windows will continue to recognize the printer by its true name. Because the name change is just cosmetic, there is no need to worry about driver updates causing problems.
How to Rename Your Printer in Windows 7 or 8.1
As a bonus, I’ll show you how to change the name of a printer in Windows 7 and 8.1. Unfortunately, because these older versions of Windows don’t include the Settings app, you’ll have to rely on the Control Panel.
To change a printer name on Windows 7 or 8.1:
- By putting Control Panel into the text area of the Start Menu search window and clicking on the result, you can find it.
- You can either change the View by too tiny or large icons and select Devices and Printers or click the View devices, and printers link underneath the “Hardware and Sound” part in Category, similar to how it works in Windows 10.
- In the “Printers” section, locate the printer chosen for a name change and right-click it.
- Select Printer properties from the menu.
- Continue to the “General” tab and type the printer’s name into the top-most textbox.
- In their corresponding boxes, you may also enter the location and description (comments).
Renaming Printers in Windows
You may rapidly change the name of your printer by following the instructions above, whether you use the Settings menu or Windows PowerShell. It’s as simple as identifying all of the devices connected to your LAN/WLAN in a meaningful way to keep track of them.
Have you had any problems renaming your printer?
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